A: Madison Beach Hotel waterfront ballroom accommodates up to a maximum of 160 guests for a seated dinner with a dance floor; maximum of 180 seated without a dance floor. The ballroom can accommodate 200 guests for a standing cocktail reception, and 200 guests for theatre style.
A: Madison Beach Hotel has two-time frames for events. Daytime events occur between 11 am to 3 pm. Evening events occur between 6:00 pm to 11 pm. For weddings, the ceremony is traditionally 30 minutes prior to the start of the reception.
A; Yes. Madison Beach Hotel can accommodate corporate groups up to 160 people in our waterfront ballroom. The hotel also features smaller meeting and event spaces for corporate retreats; these spaces are adjacent to the waterfront ballroom.
A: The noise restriction policy is as follows: All noise from events must end by 10 pm for outside events, and 11 pm for inside events due to our residential location.
A: Yes. We offer complimentary valet parking for all events. Overnight guest parking is $20 per night, per car, plus tax.
A: Yes. All public spaces are accessible and a limited number of guest rooms are equipped with accessible features.
A: The beachfront is accessible from the main driveway to the sidewalk or via public accessway by vehicle on the west side of the building.
A: Yes, Madison Beach Hotel is open to the public. It is a beach destination for overnight guests and restaurant patrons.
A: Yes, the hotel maintains our own private beach and lawn area that may be rented for outdoor receptions. The hotel provides all food and beverage, tables and chairs needed for these outdoor events. Rental fees apply.
A: No, tents are not allowed for outdoor events.
A: Yes, the Sounds of the Sea Spa is available by appointment, located on the 3rd floor of the hotel. The spa is open to the public.
A: Absolutely! We would love to schedule a property tour for you. To schedule your tour, please email MBHSales@MadisonBeachHotel.com or call 203-245-1404.
A: A non-refundable deposit of 25% of the event minimum is required upon signing your contract.
A: We accept all major credit cards, cash, and cashier’s check. Final payment for social events is due via cashier’s check.
A: Madison Beach Hotel does not allow outside catering. Our award-winning culinary team can craft a menu for every palate. Please contact us directly for specific dietary or religious requests. We can accommodate a limited number of Kosher Meals through a third party caterer to accommodate your attending guests.
A: Per our Connecticut liquor license, no.
A: As a full-service venue, our outdoor oceanfront ceremonies include white garden chairs, a panoramic ocean view, and indoor backup space. Our ballroom receptions include a separate cocktail hour space, and exquisite views of the Long Island Sound from our private wrap-around second-floor balcony. The ballroom features a dance floor, tables, chairs, linens, china, silver, glassware, staffing, food, beverage, and wedding cake. See wedding packages for all other inclusions.
A: Yes, the hotel hosts ceremony rehearsals, typically the day before the wedding.
A: Yes, we offer off-peak pricing and special offers for wedding celebrations.
A: Madison Beach Hotel hosts a group tasting twice a year for our contracted weddings with 75 guests or more who have chosen one of our wedding packages.
A: Yes! We have two spaces, SeaBelle Suite and Spinnaker Lounge. Please inquire with your sales manager for more details and pricing.
A: Madison Beach Hotel only offers guest room blocks for large social events being held at the hotel.
The hotel allocates a limited number of guest rooms. Rates vary based on the time of year and day of week. Individual Guest Room Reservations may be secured outside a contracted room block, based on hotel availability. Contact your sales manager for more details.
Our sales team can also provide you with a list of nearby hotels and inns for overnight accommodations.
A: No. Our team would be happy to assist you with transportation company recommendations.
A: The hotel has specific policies on move-in and move-out. All vendors will be required to provide a certificate of liability insurance. Ask sales team for our recommended vendor list.
A: Yes, all open-flamed candles must be in a glass votive or hurricane. No confetti or glitter. Review your decor plan with your sales manager.
A: While our banquet team is available to run your function, they are not your event coordinator or planner. We strongly recommend that you hire an event planner or event coordinator if you require more support. Our sales team has a list of planners for your review.
A: No, we do not host events after 11 p.m. per our local town noise ordinance.
A: Our team will handle table-ready items such as alphabetized seating cards, toasting flutes, cake topper, gift card box, specialty signage, favors. We recommend you hire a an event planner or coordinator to assist you with your event set up, enhanced decor and additional support.
